ASO Review 2017

In 2017, the NRO engaged ITEMS International to conduct the second independent review of the ASO. The report, published in August 2017, outlined a set of 18 Recommendations, the first 17 of which the NRO resolved to accept and implement (see announcement).

The NRO also resolved to accept the 18th recommendation, “The NRO should initiate a public consultation, involving the five RIR communities, to determine the future structure of the ASO”, and has launched a community consultation on the issues identified in the ASO Review Report to facilitate this.

Details can be found in the ASO Review 2017 Community Consultations section.

ASO Review 2017: Recommendation Implementation Status

 

Report Recommendation Status
Recommendation #1: ICANN should consider updating its Bylaws to reflect the fact that the NRO will, like the GAC, and according to the ASO MoU, provide its own review mechanism for the review of ASO. DEFERRED

This recommendation is a task that must be done jointly with ICANN and therefore should be taken up after the ASO Future Structure community consultation has been completed.

Recommendation #2: The NRO should consider updating the ASO MoU to reflect the fact that the appropriate section of the New ICANN Bylaws regarding Organizational Reviews is Section 4.4 (previously Article IV, Section 4). DEFERRED

This recommendation is a task that must be done jointly with ICANN and therefore should be taken up after the ASO Future Structure community consultation has been completed.

Recommendation #3: The NRO should adopt a procedure for conducting periodic reviews of the ASO in line with processes used by the ICANN Organizational Effectiveness Committee. COMPLETED (February 2019)

The NRO Process for Review of the ASO document (November 2018) outlines the process by which the independent periodic review of the ASO role within ICANN shall be initiated, conducted, and concluded. The document was published on the NRO website in February 2019.

Recommendation #4: The signatories of the ASO MoU should consider updates to the MoU including i) the addition of AFRINIC as a signatory, ii) the removal of Appendix B. iii) updates in connection with the responsibilities of the ASO as a Decisional Participant in the ICANN Empowered Community. DEFERRED

This recommendation is a task that must be done jointly with ICANN and therefore should be taken up after the ASO Future Structure community consultation has been completed.

Recommendation #5: Upon completion of every independent review of the ASO, the NRO and ICANN should initiate discussions, as per Article 9 of the MoU, to examine results and consequences of their cooperation. The parties should determine if the ASO has a continuing purpose within the ICANN structure, and re-evaluate the MoU accordingly. IN PROGRESS
Recommendation #6: The ASO AC should ensure that procedures are developed for Steps 12, 15 and 16 of the GPDP as described in Attachment A of the ASO MoU.

COMPLETED (January 2019)

The ASO AC confirmed that paragraph 6.6.2.3 of the ASO AC Operating Procedures fulfils the needs of Step 12 of ASO MoU Attachment A. The ASO AC referred Steps 15 and 16 to the NRO EC (see ASO AC Teleconference Minutes November 2018, agenda item 4).

Further Actions/Ongoing Work for Recommendation #6: 

The NRO EC has undertaken the following actions (see NRO EC Teleconference January 2019 Minutes) and is currently waiting responses from ICANN:

Step 12: Contact ICANN to ask that it agree that paragraph 6.6.2.3 of the ASO AC Operating Procedures could be used to address Step 12.

Step 15: Contact ICANN to ask if, in addressing Step 15, it would agree to skip mediation and go straight to arbitration as per clause 7 of the ASO MoU.

Step 16: Contact ICANN to ask that it agrees that the ICANN Board is able to follow the same process as any member of the public to ask the ASO AC to initiate the GPDP.

Recommendation #7: The ASO should consider the adoption of a single, authoritative description of the GPDP for global numbering policies. The same description of the GPDP should appear in Attachment A of the ASO MoU and the relevant section of the Operating Procedures of the ASO AC (Currently Section 6). COMPLETED (November 2018)

The ASO AC considers that the ASO MoU (and specifically Attachment A) is the authoritative document from which ASO operational procedures are defined. The ASO MoU should only contain high-level policy descriptions and perhaps operational descriptions should be removed from the Attachment A (see full text in the ASO AC Teleconference November 2018 Minutes, agenda item 4). 

The NRO EC agreed with the ASO AC that the ASO MoU (and specifically Attachment A) is the authoritative document from which ASO operational procedures are defined (See the full text in the NRO EC Teleconference January 2019 Minutes, agenda item 3c).

Recommendation #8: With a view to increasing awareness regarding the mission, main operations, and separation of roles between the ASO AC and the NRO EC within the ASO, the NRO should consider the use of more infographics on its website. COMPLETED (July 2018)

Infographics will be used on the website where possible.

Recommendation #9: The ASO AC should implement term limits for the positions of Chair and Vice-Chair.

COMPLETED (March 2019)

The ASO AC voted to implement term limits for the positions of Chair and Vice Chair (See ASO AC Face-to-Face Meeting Minutes March 2019 and ASO AC Meeting Minutes January 2019, agenda item 6b).

 

Further Actions/Ongoing Work for Recommendation #9: 

The ASO AC will inform the NRO EC of its decision and will await final approval from the NRO EC before updating the ASO AC Operating Procedures.

Recommendation #10: The ASO AC should ensure that the duties of the Address Council Chair and the Address Council Vice-Chairs need to be added to the ASO AC Operating Procedures. COMPLETED (January 2019)

The ASO AC agreed to add the duties of the ASO AC Chair and Vice Chair to the ASO AC Operating Procedures (see ASO AC Teleconference January 2019 Minutes, agenda item 6c).

The NRO EC considered the ASO AC’s proposed amendment to its Operating Procedures and approved the proposed amendment (see NRO EC Teleconference January 2019 Minutes, agenda item 3d).

The ASO AC Operating Procedures will be updated in due course. 

Recommendation #11: The ASO AC should ensure that its internal procedure for the removal of an ICANN Board Director is consistent with Section 7.11 of the New ICANN Bylaws. COMPLETED

The NRO EC (acting as the ASO) is the Decisional Participant unless the ASO AC decides to define procedures to enable it to participate in ICANN Board Director removal. See ICANN Empowered Community for more information. 

Recommendation #12: The ASO should establish the NRO Executive Secretary as the ASO Point of Contact (PoC). The ASO AC should establish procedures for forwarding communications to appropriate parties within the ASO. COMPLETED (February 2018)

The NRO EC (acting as the ASO) agreed to review the contact points and procedures for reaching relevant parties in the ASO and NRO.

The NRO EC did not, however, recommend proceeding with establishing the NRO Secretariat as the ASO contact point, but instead recommended reviewing and establishing clear contact points and procedures as appropriate.

The Contact pages on the ASO and NRO websites were subsequently updated.

Recommendation #13: The ASO MoU should be updated to reflect the new reality of the Empowered Community and specify that the roles and responsibilities within the ASO must be clearly defined COMPLETED (February 2018)

The NRO EC noted that the Empowered Community is out of the scope of the ASO review, and that updating the MoU is not appropriate as the updates would be duplicative of information already contained in ICANN Bylaws.

Recommendation #14: The ASO AC should either confirm that the designated representative of the ASO on the Empowered Community Administration will be the Chair of the NRO EC, or develop a procedure for appointing another representative. COMPLETED (June 2018)

The NRO confirmed that the NRO EC Secretary is the the ICANN Empowered Community Designated Representative of the ASO when it adopted the ASO Procedures for Use of Empowered Community Powers.

Recommendation #15: ASO AC meetings should be open to the public, except for discussions regarding the selection of individuals for ICANN roles. COMPLETED (January 2019)

The ASO AC drafted new procedures to implement Recommendation #15 and voted to implement them into its Operating Procedures (see ASO AC Teleconference January Minutes).

The NRO EC subsequently approved the new procedures (see NRO EC Teleconference February 2019 Minutes). The ASO AC Operating Procedures will be updated in due course.

Recommendation #16: For its internal communications, and for most matters related to the operations of the ASO, the ASO should favour the use of a publicly archived mailing list. In exceptional circumstances, for issues (e.g. Board appointments) that cannot be discussed in public, a non-publicly archived list should be used COMPLETED (April 2019)
The ASO AC agreed to use a publicly archived mailing list except for confidential discussions, such as ICANN Board Seat 9/10 Appointments (See ASO AC Face-to-Face Meeting Minutes March 2019).

A new publicly archived mailing list, ac-discuss, is now live.

Recommendation #17: In the interests of transparency, the ASO website should be updated with recent presentations, contact details and an archive of the activities of both the ASO AC and NRO EC. IN PROGRESS

The NRO EC has allocated resources from the 2019 NRO Budget for improvements to be made to the ASO website to help address Recommendation #17. The project to improve the ASO website began in August 2019 and is due to be completed early 2020.

Recommendation #18: The NRO should initiate a public consultation, involving the five RIR communities, to determine the future structure of the ASO. IN PROGRESS 

Community Consultations are complete in the five RIR regions. The NRO EC is currently reviewing the outcomes from each region.

 

Announcements

5 Sept 2018 Input by the NRO Executive Council on the Public Consultation to Determine the Future Structure of the ASO
8 Feb 2018 NRO EC and ASO AC Joint Response to the 2017 Independent ASO Review Recommendations
25 Jan 2018 ASO Review Consultation 2018
8 August 2017 Independent Review of the ICANN Address Supporting Organization (ASO) Published
29 June 2017 Call for Comments for the ASO Review Draft Final Report
25 May 2017 Statement of the NRO EC and ASO AC regarding the 2017 ASO Review
31 Jan 2017 Independent Review of ASO Granted to ITEMS International
18 Nov 2016 Request for Proposals for Consulting Services: Independent Review of the ICANN Address Supporting Organization

Last modified on 14/08/2019