22 January 2009

Meeting of the NRO Executive Council – 090122

Minutes

Teleconference: 22 January 2009, 11H00 UTC

Executive Council Attendees:

  • Adiel Akplogan (AA, Chairman)
  • Raul Echeberria (RE, Treasurer)
  • John Curran (JC)
  • Axel Pawlik (AP, Secretary)
  • Paul Wilson (PW)

Other Attendees:

  • Nate Davis (ND)
  • German Valdez (GV)
  • Sam Mader (SM)

AGENDA

  1. Welcome and Agenda review
  2. Adoption of last meeting’s minutes
  3. Next NRO retreat planning
  4. ICANN
    1. Preparation of activities with the GAC
    2. ICANN Contribution
    3. Funding of ASO AC nomcom activities
  5. ITU World participation
  6. Candidates for IGF/MAG
  7. NRO Coordination Group
    1. Approval of CCG face to face meeting in Mexico City
    2. Status of the Registration Service Managers Ad Hoc Group
  8. Permanent Distribution of NRO functions
  9. AOB
    1. Update global return policy as per PW’s mail
    2. ARIN board motion re IPv6
  10. Adjournment

1. Review of past minutes

The Chair made a roll call and the presence of the quorum was noted. The meeting was called to order at 1102 UTC. The Chair welcomed all the participants.

The Chair reviewed the agenda. He noted the addition, on PW’s request, of agenda point 9.1. He asked for comments and there were none.

2. Adoption of last meeting’s minutes

PW noted that the spelling of Nate Davis’ name should be corrected. ND noted that similarly Richard Jimmerson’s name needed correction. AP confirmed that the secretariat would make the these corrections.

Action item 200901-01: The secretariat to correct and re-publish the draft minutes of the 19 August 2008 teleconference.

RE moved:
“The EC adopts the minutes of the 19 August 2008 meeting, as last presented to the EC list by the secretariat, with the spelling corrections as discussed.”

JC seconded the motion. The Chair called for objections and there were none. The motion was carried unanimously.

—— At this point GV joined as an observer.

3. Next NRO retreat planningAA reviewed the need for an NRO EC retreat, which the EC failed to organise in 2008. It was proposed on the mailing list to aim for a meeting in March or early April

RE observed that scheduling for April was already difficult due to agendas filling up. He asked that a number of options were put forward for the next 6 months.

JC commented that a meeting later than March would allow ARIN’s new CEO to participate.

AA confirmed that he would set up a set of options before the middle of the year, on doodle.

Action item 200901-002: The Chairman to set up options, on doodle, for an NRO EC retreat before the middle of the year.

4. ICANN

4.1 Preparation of activities with the GACAA reviewed the plans of the GAC to meet with the NRO EC on the Tuesday of the meeting week, from 1300 to 1530.

PW confirmed from previous year’s conversations with the GAC chairman that he had plans for a “substantial meeting”. PW noted that he will not be able to attend the Mexico ICANN meeting.

RE proposed that AA contacts the GAC chairman for confirmation and further planning.

JC noted that he would not be able to attend.

AA confirmed that we would contact the GAC chairman.

Action Item 200901-03: The Chairman to contact the GAC chairman for coordination of a meeting with the NRO during the ICANN Mexico meeting.

4.2 ICANN ContributionAA reported that both he and PW received a mail from ICANN requesting NRO confirmation of the previous commitment to contribute do ICANN’s budget. He did not quite understand the requirements and requested
clarification from ICANN.

AP recalled a meeting with ICANN’s CFO during which the NRO EC committed to yearly re-confirm to ICANN, around this time of the year, the NRO contribution to ICANN’s budget. He noted that he supported a continuation on last year’s level.

JC supported to continue the contribution on the same level as last year.

PW concurred.

RE concurred and stated that he would even be open to an increase.

Following some discussion AP noted that he would only agree to an increase after very stringent reasoning from ICANN. He further reported that he was informally asked by ICANN about the further formalisation of the NRO – ICANN relationship as mentioned in the letter exchange between both parties. He stated that currently he didn’t see a need to do so.

AA summarised that he would prepare for a meeting with ICANN during the Mexico meeting to discuss the contribution.

Action item 200901-04: The Chairman to coordinate with ICANN for a meeting concerning the NRO contribution to the ICANN budget, during the ICANN Mexico meeting.

4.3 Funding of ASO AC nomcom activitiesAfter discussing aspects of paying for candidates’ expenses to travel to a face-to-face meeting with the ASO AC NomCom, all agreed that the NRO would reimburse economy class fares for up to three qualified candidates, who would otherwise not be able to attend, plus a maximum of two nights’ accommodation and expenses. AA agreed to inform the ASO AC chairman of this decision.

Action item 200901-05: The Chairman to inform the ASO AC Chairman of the decision to reimburse economy class fares for up to three qualified candidates, who would otherwise not be able to attend, plus a maximum of two nights’ accommodation and expenses.

Following a discussion on travel reimbursement policies for ASO AC NomCom members, all agreed to send their policies for the reimbursement of ASO AC members to the mailing list.

Action item 200901-06: All to send their policies for the reimbursement
of ASO AC members to the mailing list.

5. ITU World participationAA summarised that we had expressed doubt as to the efficacy of participating in the ITU events. However, generally it was felt that it would be difficult not to be represented.

JC, AP, PW and AA support participation on a reasonable level. RE does not see the need of participation but will support the majority decision.

AP was asked to enquire with Paul Rendek what ISOC’s expectations are regarding NRO participation in the ITU World event.

Action item 200901-07: AP to enquire with Paul Rendek what ISOC’s expectations are regarding NRO participation in the ITU World event.

6. Candidates for IGF/MAG

Regarding the list of MAG candidates, it was decided that the NRO should again put forward a list of five names. PW noted that as he would not be in a position to serve on the MAG this year, he would – if acceptable – put forward another name on APNIC’s behalf.

All agreed that each RIR would nominate one person each to be included in the NRO’s slate of MAG candidates, within two weeks.

Action item 200901-08: All, to nominate one person each to be included in the NRO’s slate of MAG candidates, within two weeks.

Further it was discussed and agreed to lobby for inclusion of good representatives from the “Technical Community”, through discussion on the Internet Collaboration group.

7. NRO Coordination Groups

7.1 Approval of CCG face to face meeting in Mexico City

GV reported that the CCG members would find it beneficial to meet face-to-face as soon as reasonably possible, aiming for Mexico City, and that the group was discussion a draft agenda for such a meeting.

All agreed that a face-to-face meeting of the NRO CCG was supported.

Action item 200901-09: GV to report back to the CCG that a face-to-face meeting was supported by the NRO EC.

7.2 Status of the Registration Service Managers Ad Hoc Group

AA stated that the group was not formally closed yet and that a report was still to be delivered. RE volunteered to retrieve that document for the NRO EC to read and take appropriate action.

Action item 200901-10: RE to retrieve the report from the RS Services Managers Ad Hoc Group.

8. Permanent Distribution of NRO functionsAfter some discussion it was agreed by all that we should analyse the document previously sent, discuss it within the respective RIRs, and prepare ourselves to discuss this item again at the next teleconference in a month’s time.

Action item 200901-11: All to analyse the document on a proposed permanent distribution of NRO functions in preparation of the next NRO EC teleconference.

9. AOB

The Chair moved to adjourn the meeting at 12h28 UTC. AP seconded the motion. He called for objections and there were none.

9.1 Update global return policy as per PW’s mailAll gave an update as to the status of the global policy draft within their region. PW noted changes in the authors’ statement and requested clarification. Notably JC responded that his name be left off the list as Ray Plzak had been the main author on ARIN’s side.
9.2 ARIN board motion re IPv6JC informed all that as a consequence of IPv4 depletion, ARIN would shortly change the application process for address space, whether for new or additional assignments. This change would require that the application be an affidavit of an officer of the organisation applying for address space. So ARIN would actually require that to be signed by somebody submitting the address application who has the authority to bind the corporation is the one under penalties of perjury. This would be in force by summer.

10. Adjournment

AA adjourned the meeting at 1223 UTC.

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