29 March 2004

Meeting of the NRO Executive Council – 040329

Montevideo
29 03 2004

Participants: Raúl Echeberría (RE), Axel Pawlik (AP), Ray Plzak (RP), Paul Wilson (PW) (via telephone)
Apologies: Adiel Akplogan (AA)
Minutes were taken by AP

Agenda
1. Previous Minutes
2. Action List
3. Mission Statement
4. Logo draft
5. Appointment of NRO-EC Liaison Officer
6. ECG report and pertaining issues
7. ASO AC travel
8. IANA to RIR IPv4 Policy
9. Formal liaison with IAB/IETF
10. Expenses Distribution
11. Subregional Meetings in Africa
12. AFRINIC progress letter to ICANN
13. gar-boards / rir-boards mailing list
14. ASO MoU
15. ASO

The meeting was convened by RP at 1100 local time and chaired by RP.
RE apologised for not offering additional call-in facilities for the observer.

1. Previous Minutes

RE moved to approve the minutes of the previous meeting, including corrections sent in by PW.
AP seconded, all in favour, motion carried 4:0:0.

2. Action List
The action list was marked as appropriate, and is attached to these minutes.

3. Mission Statement
The mission statement was discussed, and agreement confirmed by acclamation

NRO-EC 04-21, 040329:
AP: To post mission statement and explanatory document to NRO site.

NRO-EC 04-22, 040329:
RP: To circulate explanatory document.

4. Logo draft
The draft NRO logos as distributed by PW were discussed. Agreement was reached to use no. 28, with higher colour saturation.

AP moved to use no. 28, RE seconded.

5. Appointment of NRO-EC Liaison Officer
A proposal to use non-office members to become liaison officers for the NRO was discussed.
AP moved to create an Liaison Officer position on the EC.
RE seconds, all in favour, motion carried 4:0:0.

6. ECG report and pertaining issues.
The EC extended congratulations to ECG for efficient work and discussed open issues.

NRO-EC 04-23, 040329:
RP: To produce draft reply to ECG.

7. ASO AC travel
The current draft was discussed.
RE moved to approve the document.
AP seconded, all in favour, motion carried 4:0:0.

NRO-EC 04-24, 040329:
RP: Draft cover letter to AC.

NRO-EC 04-25, 040329:
PW: After agreement, send note to AC.

8. IANA to RIR IPv4 Global Policy
NRO-EC 04-26, 040329:
RP: To draft cover letter to AC.

9. Formal liaison with IAB/IETF
RP proposed to contact Leslie Daigle to agree on formal details.
PW moved, RE seconded, all in favour, motion carried 4:0:0.

NRO-EC 04-27, 040329:
RP: To contact IAB chair to agree on formal details of liaison.

10. Expenses Distribution
RE moved to approve treasurer’s cost splitting proposal for ICANN budget 04./05.
AP seconded, all in favour, motion carries 4:0:0.

RE moved to apply the same split to the NRO expenses of 2004.
AP seconded, all in favour, motion carries 4:0:0.

RE moved to apply the same split to the ASO Secretariat expenses of 2004.
AP seconded, all in favour, motion carries 4:0:0.

11. Subregional Meetings in Africa
The intentions for ARIN and RIPE NCC subregional meetings in Africa were discussed.
AP advised against using them as vehicle for the AFRINIC policy making process, but rather as a platform to report on AFRINIC progress. It was further agreed that two meetings would be held, one for the ARIN and one for the RIPE NCC members in Africa.

NRO-EC 04-28, 040329:
AP and RP: To exchange agendas of the respective meetings.

12. AFRINIC progress letter to ICANN
The proposed update to ICANN was discussed. Signatories should be AFRINIC and the NRO.

NRO-EC 04-29, 040329:
All: To review AA’s draft.

13. gar-boards / rir-boards mailing list
It was decided to change the name of the joint boards’ mailing list to rir-boards@nro.net, to move the nro-comment mailing list to NRO site, and to move the NRO EC mailinglist to nro.net. Further, the nro.net domain name should be used publicly, instead of nro.org.

NRO-EC 04-30, 040329:
AP: To facilitate the necessary changes.

14. ASO MoU
The communications between NRO and ICANN during the UN ICT TF meeting was discussed.
PW moved that AP signs the Letter of Intent on behalf of the NRO, as the chair will not be present.
RP seconded, all in favour, motion carries 4:0:0.

15. AOB
No other business was discussed.
RP adjourned the meeting at 1325 local time.

Action List

NRO-EC 04-07, 040303:
All: To review NRO logo drafts and provide comments to PW.
ongoing

NRO-EC 04-16, 040303:
AP: To ask RIR policy group to synthesise a proposal for presentation at the upcoming
LACNIC meeting in Montevideo.
Done, -> Vancouver

NRO-EC 04-19, 040303:
All: To send travel plans to NRO secretary.

NRO-EC 04-20, 040303:
AP: To update travel list and to propose NRO EC meeting date around June-July.

NRO-EC 04-23, 040329:
RP: To produce draft reply to ECG.

NRO-EC 04-24, 040329:
RP: Draft cover letter to AC.

NRO-EC 04-25, 040329:
PW: After agreement, send note to AC.

NRO-EC 04-26, 040329:
RP: To draft cover letter to AC.

NRO-EC 04-27, 040329:
RP: To contact IAB chair to agree on formal details of liaison.

NRO-EC 04-28, 040329:
AP and RP: To exchange agendas of the respective meetings.

NRO-EC 04-29, 040329:
All: To review AA’s draft.

NRO-EC 04-30, 040329:
AP: To facilitate the necessary changes.

OLD ACTIONLIST (as reviewed on 040303):

NRO-EC 03-02, 031118:
ALL, arrange for nro@<rir>.net to be forwarded to axel@ripe.net
AP: done
PW: open
RE: open
RP: open

NRO-EC 03-04, 031118:
ALL, establish links to NRO website
AP: done
PW: done
RE: done
RP: ?

NRO-EC 03-05, 031118:
All, appoint staff to NRO Engineering Coordination Group
AP: done
PW: done
RE: done
RP: ?

NRO-EC 03-05b, 031118:
All, appoint staff to NRO Communications Coordination Group
AP: done
PW: open
RE: done
RP: ?

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