[CRISP-TEAM] Notes CRISP Team 1st Teleconference December 9th 2014

[Izumi Okutani]

Hi German and all,


Firstly, I want to thank you for all the work you do to support us.

Your point is taken and I'll start a seperate thread to confirm how we 
want to proceed with meeting records.

I basically want to proceed providing meeting records with minimum 
efforts for both you German to prepare and CRISP team to check before 
publishing. We have many meetings in a short span, and also want to be 
quick in sharing our discusions outcomes, as well as focus our resources 
on developing proposals and discussions with our communities.

Great to know recordings can be made available - Thank you for working 
on it. There is a request for recordings on the global mailing list (as 
you all see), so this would be very helpful for transparency.

I find it very helpful that you are responsive and quick in preparing  & 
sharing materials, website, minutes to us CRISP team and the community. 
I'm sure other members of CRISP Team feel the same.

For minutes of the 1st meeting, I think it would be helpful if you could 
incorporate Andrei's comments and publish in a newer version as you have 
offered.


Regards,
Izumi


(2014/12/12 7:21), German Valdez wrote:
> Hi
>
> I sent notes for your review and comments.  You can point out of course if you wish something in specific to be added/modified. I can incorporate your comments and publish them for the record in a newer version. Last time I offered 24 hours but if you, as team, need more time to review notes we can adjust the turnaround time.
>
> We have summary, notes, formal minutes, transcription as options. For the sake of responsiveness I���m suggesting to adopt notes as a compromise for a quick production of written recording of the teleconference. Notes by nature are mean to be incomplete. I think summary could be too short, notes are acceptable, minutes too formal, transcripts require time otherwsise we need a more specialised service to produce transcripts right away.
>
> If you wish a real transcription I might need to ask the NRO EC for resources as this service is specialised.
>
> Recording of the meetings can be available. I���d need to check with tech staff how to get a pointer of the recording, also I���d need to investigate if the .arf proprietary of webex could be convert it to a more "friendly" extension. Working on it.
>
> Please, May I ask, that we need clear consensus on this matters. As secretariat  it���s impossible to comply with 10/15  personal preferences on how you want  run the internal procedures.
>
> - Time to review written records of the meetings
> - Notes/formal minutes/transcripts
> - Publications of recordings
>
> regards
>
> German
>
>
>
>
>> On 12 Dec 2014, at 2:57 am, Andrei Robachevsky <robachevsky at isoc.org> wrote:
>>
>> Hi,
>>
>> Unfortunately, it seems my suggestion did not make to the notes. In the
>> future I'd prefer a more explicit notice that my comments could not be
>> incorporated.
>>
>> Just to make my previously made suggestion more clear, I think that a
>> comprehensive summary with the major discussion points and outcomes
>> would serve the community well.
>>
>> I also agree with Izumi that a pointer to recordings could be helpful
>> and a good substitute for an incomplete transcript.
>>
>> Thanks
>>
>> Andrei
>>
>> Andrei Robachevsky wrote on 10/12/14 15:52:
>>> Colleagues,
>>>
>>> German, thank you very much for taking notes. If the expectation that
>>> these will also be posted publicly (which is my expectation), perhaps we
>>> reduce the brevity and either provide a transcript, or a summary of the
>>> main discussion points (the latter would be my preference).
>>>
>>> One suggestion below:
>>>
>>> German Valdez wrote on 10/12/14 08:24:
>>> [...]
>>>
>>>> AR noted that the list is open to posting by non-CRISPpurposes (draft iterations, etc.) and using ianaxfer for transparency and seeking comments from the community.
>>>>
>>>
>>> perhaps:
>>>
>>> AR noted that the ianaxfer list is open for posting to everyone, not
>>> only to CRISP members, so it might be difficult to separate between
>>> deliberations of the CRISP team members and community feedback. In the
>>> interest of efficiency AR proposed to crease an internal closed mailing
>>> list to allow quick editing iterations on the proposed response and use
>>> the ianaxfer list as intended for engaging with the community, and
>>> soliciting and discussing their feedback.
>>>
>>>
>>> Regards,
>>>
>>> Andrei
>>>
>
>
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