Meeting of the NRO Executive Council
080819
Minutes
Teleconference: 19th August 2008, 11H00 UTC
Executive Council Attendees:
- Paul Wilson (PW, Chair)
- Adiel Akplogan (AA: Secretary )
- Ray Plzak (RP)
- Axel Pawlik (AP)
- Raul Echeberria (RE)
Other Attendees:
- Nate Davies (ND)
- Richard Jimmerson (RJ)
- Kiran Cunniah, (KC) Recording Secretary
AGENDA
1. Welcome and Agenda review
2. Adoption of last meeting's minutes
3. IGF Hyderabad - Chair to lead
3.1 Workshops
3.2 IGF Village
4. NRO 3
4.1 Next NRO retreat Planning
4.2 Secretariat functions
4.3 NRO evolution
4.4 NRO travel Policy
5. NRO Coordination groups Activities
5.1 ECG activity plan
5.2 CCG
5.2.1 NRO communication Plan
5.2.2 ITU Telecom Asia
5.2.3 RAP group
6. Update to ASO-AC procedure manual
7. Communication with ICANN
8. AOB
8.1 Discussion about the ITU IPv6 Workshop in September - Ray to lead
8.2 Update from ARIN on CAIDA survey - Ray to lead
8.3 Installation procedures
9. Adjournment
1. Review of past minutes
The Chair made a roll call and the presence of
the quorum was noted. The meeting was called
to order at 11h05 UTC.
The Chair welcomed all the participants.
The Chair thanked the Secretariat for sending
the agenda to the list. He said that no
requests for amendments were received.
The Chair reviewed the agenda.
He asked for comments and there were none.
2. Adoption of last meeting's minutes
RP moved:
"The EC adopts the minutes of April 15th 2008 meeting,
as last presented to the EC list by the secretariat"
AP seconded the motion. The Chair called for objections
and there were none. The motion was carried unanimously.
RP moved:
"The EC adopts the minutes of May 20th 2008 meeting,
as last presented to the EC list by the secretariat"
AP seconded the motion. The Chair called for objections
and there were none. The motion was carried unanimously.
3. IGF Hyderabad - Chair to lead
3.1 Workshops:
* Opportunity for merger and review of
all workshop in which the RIRs are participating
The Chair mentioned the option of having mergers
for workshops is in discussion and suggested
that this topic be reviewed at the next meeting.
AA mentioned that about the mergers, there is one merger on
IPv4 and IPv6 workshop merged by four organisations and
mentioned that the Chair, RE, RP and himself are on this
mailing list. He asked if other members would like to be
added and proposed the EC discuss the issue further and
address it at the next meeting. All agreed. AA mentioned
that some names have been proposed to be on the workshop
panel and that it will be good to have a representative
from all RIRs so that all are aware of the updates and
the direction being taken. The Chair thanked AA for
the update.
3.2 IGF Village
Status of NRO participation.
(RE mentioned that he had to attend a meeting
and apologised for leaving the EC meeting.)
The Chair mentioned that he received a proposal
from the CCG a few hours ago. He said that he
has sent the proposal to the EC list and guess
that others have not yet had the opportunity to
review it so this topic can be discuss online
and during the next meeting.
4. NRO 3
4.1 Next NRO retreat Planning
Comments from extended Agenda: “There was a discussion online about
fixing the location and date for
the next
EC retreat. We need to fix this as
soon as possible. Locations proposed are:
- Mauritius (MU)
- Reston (US)
- Brisbane (AU)
August or September were being proposed.
Can we consolidate our agenda to find a
date during these months. September sound
to be more reasonable for me. As from
the latest discussion online August
seems compromised.”
The EC discussed the most appropriate
date to hold the meeting. After discussion,
the followings were noted:
-Proposed venue:- Amsterdam
-Proposed dates: End Sep, same period as
the Round Table being organised by RIPE NCC
on the 29th. The 30th Sep was suggested.
-Coordination: Executive Assistants to
coordinate the availability of the CEOs
around that date.
- RE input is required to determine
consensus on the 30th Sep
The Chair asked for comments and
there were none.
4.2 Secretariat functions
Comments from Extended Agenda:
“ We need to complete our action on
the distribution of Secretariat Administrative
Functions”
The Chair proposed that RP leads this item.
RP mentioned that the redistribution of the
Secretariat duties needs to be finalised
before 1st Jan next year. He asked if all
members were agreeable to stabilise the
functions of the Secretariat by the allocation
tasks to each RIRs and all said they agreed.
RP mentioned that he will re circulate the
document to the list for a formal decision
to be taken.
4.3 NRO evolution
Comments from Extended Agenda:
“We need to discuss the future of
the Amendment to NRO MoU
Questions: What are the amendments needed?
What is the process for amending the MoU?”
The Chair asked for comments. RP mentioned
that the amendment is connected to the
legacy issue and in this regards, the ARIN Board
is opposed to follow through the amendment and
prefers to see progress on some other discussion
before commenting the MoU. He suggested taking
the issue off the table at this point. AA asked
for some clarifications as to how to determine
the time to reconsider the amendments to the MoU.
RP said that it can be considered after the Board
has discussed the issue locally through the regional
policy process and after the formal face to face
inter RIR Board discussion.
RP to send an email to RE about that as he was
in charge of proposing an amendment to the MoU.
4.4 NRO travel Policy
Action item 200805-004
The EC to discuss its travel policy
related to ASO-AC/NRO-NC articipation to
meeting relevant to their activities.
Comments from extended Agenda:
“ ** Secretariat’s comment:
Following the discussion related to ICANN
contribution to ASO travel. It was agreed
that we should discuss a proposal made by
Ray related to ASO-AC members travel.
Below is the mail sent by Ray on 11/05/2008.
------ At 06:16 p.m. 11/05/2008, Ray Plzak wrote:
I am opposed to accepting any funding support
from ICANN whatsoever. As some of you may
recall, several years ago, I proposed the
following travel scheme for the ASO AC.
1. The Chair attends all meetings.
2. The three ASO AC members from the region in
which the ICANN meeting is occurring
attend that meeting.
3. One member from each of the other
regions attend the ICANN meeting.
I suggested that this be a shared expense and
funded according to our formula. Several opposed
this saying that each region should be
responsible for the travel of their own and that
the only shared cost should be for the AC chair.
I am still willing to do this.
BTW - ARIN funds the travel for its ASO AC
members as described in items 2 and 3, and of
course shares in the cost of travel for the chair.
Ray
-----"
The Chair proposed that RP leads the item.
RP moved as follows:
Proposed Motion:
“The NRO EC adopts the travel policy as presented to the list”
AP seconded the motion.
RP provided a brief based on the email he sent to the list.
The Chair called for a vote and all voted for and
the motion passed unanimously.
5. NRO Coordination groups Activities
5.1 ECG activity plan:
Comments from the extended agenda;
“The ECG chair has sent an updated version of
their activity plan to the EC for its final approval
Proposed Motion:
The EC Approved ECG revised activity plan as submitted on 11/08/2008.”
The Chair proposed that AA leads the item.
AA mentioned that the ECG revised activity plan
has been submitted to the EC for approval. The Chair
mentioned that there were a few comments from RP and
that he is of opinion that the EC is not ready to adopt
it for the moment. RP proposed to review the activity
plan point by point to determine what should remain
and what should not. All agreed.
The members discussed the Activity plan and it was reviewed as follows:
• Implementation of revised Various Registries distribution
The conclusion is that the item remains on the ECG activity plan. NRO
EC members will instruct their individual members regarding individual
RIR processes. This is actually not an action item for the NRO EC -
but just for them as members of the ECG.
• Signing of Reverse Zones
It is a good exercise but only some precise aspects
of this need global coordination such as signing
of distributed zones.
• VOIP RIR Interconnect
This item was dropped
• Resource Certification
The ECG will be asked to work on the configuration
aspect instead of the whole architecture.
RP will send a write up on this
• ip6.arpa delegation methodology
Stays in the plan and it need to be addressed
as soon as possible
The Chair asked for comments and there were none.
5.2 CCG --------------------------------------------
5.2.1 NRO communication Plan
Comments from extended Agenda:
Action item #200804-03:
NRO EC to task the CCG to work on
a plan for NRO participation to ITU
global events or other events that
represent a good opportunity for the
NRO to communicate.
Discussion: Is this still something we want? I'm not sure if we have
formally tasked the CCG for this.
The Chair mentioned that he received only the communication plan for
the IGF in Hyderabad. RP said that we should have a standard
template for the reporting the analysis on the participation
to such events.
AA mentioned that it may be good for the CCG to look into
those activities and advise the EC on the value to participate
and at which level so that it makes our perspective clear
on our participation. It was noted that since RE was the
proposer of this agenda item, it would be better to postpone
the discussion on this until the next meeting. All agreed.
5.2.2 ITU Telecom Asia
We have been trying to coordinate our offers of support
with APNIC but are not receiving any response.
RP mentioned that ARIN has been having some difficulties in
coordinating their offers for support and they are having
no response from APNIC. He mentioned that they finally got
the information needed and that the issue can be removed
from table and considered closed. The Chair, on behalf of APNIC,
apologised for the delay and mentioned that this may be due to
the fact that they also have their regular meeting just before
the ITU event.
5.2.3 RAP group
Action Item 200805-05:
The Chair to communicate with the RAR chair about
the decision of the EC to collect comment from all
RIR on the recommendation presented.
** Secretariat's Comment: It was agreed that
we will have the consolidation of the comments
and discuss this topic during our August eeting.
It was noted that RE is the proposer of this item and
proposed to postpone it to the next meeting. All agreed.
6. Update to ASO-AC procedure manual
Comments from extended agenda
"The NRO EC approve the letters proposed as
ANNEX to the ASO-AC procedure Manual.
----- Documents attached ----
a. Letter of Transmittal - GPP for ICANNratification.txt
b. Letter - GPP Notification to SO Chairs.txt
------------------------------
** Secretariat's comment: The Chair of the
ASO-AC has sent the draft letters to the
chair and the AC on June 12th 2008.”
AA moved as follows:
The NRO EC approve the template of letters
proposed by the ASO-AC as ANNEX to their
procedure Manual.
RP seconded the motion.
The chair called for comments. RP suggested having
the document reviewed by one of the RIR editor
for grammar checks and proposed that ARIN assists
on this. It was agreed to have the motion approved,
the copies edited and sent back to the EC list for
the EC Chair to send it to the ASO AC Chair .
The Chair called for a vote and all voted for.
It was noted that RE vote will be also required.
7. Communication with ICANN
Comments from extended agenda:
We need to complete and send to Paul Twomey
the letter regarding our concerns about the
ICANN TLD Extensions policy. Below is the
draft as circulated by Paul:
---- Draft --- Draft -- Draft ---------
Dear Dr Twomey
We are writing regarding the expansion
of gTLDs announced by ICANN on 26 June
2008 during its meeting in Paris, France.
This announcement has implications
in terms of Attachment 11 to the TLD
Sponsorship Agreement, which is
available on the ICANN website at:
http://www.icann.org/tlds/agreements/unsponsored/registry-agmt-
appk-26apr01.htm
While this document appears to prohibit
the use of reserved labels in existing gTLDs,
we note that it does not appear to have been strongly
observed or enforced. With the expansion
of the gTLD space, we call on ICANN to ensure
that the provisions of Attachent 11 are well
publicised and fully observed within all
new (as well as existing) TLDs.
Regards,
----------------------------------------
RP moved as follows:
“The EC directs the Chair to send to the President of
ICANN the letter about concerns regarding the
ICANN TLD Extensions policy.”
The Chair seconded the motion. The Chair called for comments.
RP expressed concerned about “ARIN” being a reserved name and
that ARIN has hard time making re delegating arin.com from a
former registrant and that ICANN has not been active in helping
that to be solved. He said that we should take measures to
protect our names. He further said that this should be addressed
at the next ICANN meeting as part of our report the ICANN meeting.
8. Feedback to ICANN on travel policy
8.1 Discussion about the ITU IPv6 Workshop in September - Ray to lead
The Chair asked RP to lead this item. RP said that we need
to adopt a careful approach to our articipation to this
ITU events and they are becoming very aggressive. He said
that the ITU has redoubled its efforts and they are
inserting themselves in our business. The Chair asked
for comments. AA mentioned that there are no specific
comments except from what was said on the mailing list.
He said that he declined the offer to give a key note
but is of opinion that the NRO should still be present
specially in regards to the ITU-D member who are clearly
and honestly seeking clarifications on few issues
related to IP addresses (especially from AfriNIC region).
He mentioned that it is in our interest to have one to
one talks with these people and take the opportunity to
pass on our key message. RP agreed mentioning however
that we have to be careful especially because study
group 2 tends to step into ITU-D activities.
It was suggested that the EC works on an answer to the
questions and all agreed. It was noted that as most
EC members (with the exception of AA –who did not get his visa)
would be at the next APNIC meeting in Christchurch,
it would be a good opportunity to discuss the issue.
All agreed. The Chair asked for any other comments
and there were none.
8.2 Update from ARIN on CAIDA survey _ Ray to lead
Comments from extended agenda:
"CAIDA is conducting another survey for ARIN as a follow
up to the one reported on at our Denver meeting.
We would like to inquire as to extending that
survey into other regions."
RP gave a brief on this item.
He said that during the last meeting in Denver,
there was a survey on IP penetration in the ARIN
region for analysis. He mentioned that ARIN will
replicate the exercise and said that it would be
useful to have similar surveys in other regions.
He proposed that Nate Davis assists for the coordination
of surveys. All members agreed. The Chair proposed
that German and AP proposed Paul be the representatives
of their region respectively. AA said he will email
RP the name of AfriNIC`s representative.
It was also agreed to contact RE for this.
8.3 Installation procedures
The Chair asked for comments. RP reminded the Chair of the
item pertaining to installation procedures. RP mentioned
that he sent an email earlier today on this issue and
the Chair said that he did not have the chance to go
through it. It was proposed that the issue be discussed
further after the members have gone through the report
sent by RP. All agreed.
The Chair asked for any other comments and
there were none.
9. Adjournment
The Chair moved to adjourn the meeting at 12h28 UTC.
AP seconded the motion. He called for objections and there were none.
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