Meeting of the NRO Executive Council
080318
DRAFT Minutes
Teleconference: 18 March 2008, 11hr UTC
Executive Council Attendees:
- Paul Wilson (PW, Chair)
- Adiel Akplogan (AA: Secretary )
- Ray Plzak (RP)
- Axel Pawlik (AP)
- Raul Echeberria (RE)
Other Attendees:
- Natt Devis ND
- Richard Jimerson RJ
- Kiran Cunniah, KC Recording Secretary
AGENDA
1. Welcome and Agenda Review - Chair to lead
2. Adoption of last meeting's minutes
3. ICANN Activities
3.1 ICANN Operation Plan
3.2 IANA Administrative Procedures
3.3 IPv4 Registry File.
3.4 ICANN Contract .
4. Global Policy Proposal.
5. Registration Services Ad Hoc Group.
6. Distribution of work among the RIRs.
7. Time and place of next face-face meeting.
8. Geneva Activities
8.1 Donors Meeting and contribution towards the IGF.
8.2 Meeting Advisory Group meetings.
8.3 ITU-T Director Lunch.
9. ECG Activity.
10. Inter-RIR Policy Development
11. Review of status of ITU Africa and Asia meeting.
12. NRO reaction to recent ITU-T SG2/3 contributions.
13. AOB
14. Adjournment.
1. Welcome and Agenda review
The Chair made a roll call and noted that all NRO EC members were present.The
meeting as called to order at 11h07 UTC. The Chair welcomed all the
participants.
The Chair reviewed the Agenda as amended and presented by RP to the list. The
Chair asked for comments. RE proposed to add Contribution to IGF under Agenda
item 8.The Chair agreed. The Chair asked for any objections to that. There were
no objections and the item was added to the agenda under item 8.
2. Adoption of last meeting's minutes
AA moved as follow:
Proposed motion:
"The EC adopts the minutes of February 21st 2008 meeting, as last presented to the EC list by the secretariat"
The Chair mentioned that he proposed an amendment which he sent to the list.
AA moved as follows:
"The EC adopts the minutes of February 21st 2008 meeting, as last presented to the EC list with the amendment”
RP seconded the motion
The chair called for comments and objections.
There were no comments or objections and the motion passed unanimously.
3. ICANN Activities
3.1. ICANN Operation Plan
Action item [0108-03]: Status: Open
Chair to coordinate review and input of the NRO to ICANN Operation Planning document
Update 18.03.2008: The Chair mentioned that the planning document was
looked into. He said that the commitment is from Jan-June 2008 and
that it is still an open action item for the time being.
3.2. IANA Administrative Procedures
Action item 0712-06 Open
PW to send to David Conrad the proposed Administrative Procedures
Update 18.03.2008: The Chair mentioned that a meeting was held in
Taipei with RP, Barbara, David and himself. He informed that David
mentioned that he would respond by email but there were no response
as at date. He said that he will take an action to remind David on this.
3.3. IPv4 Registry File
Action item 0712-05: Status: Open
PW to send a draft to the EC with the comments about The IPv4 registry
file version sent by DRC, including comments on 7 /8 and the definition
of LEGACY."
Update 18.03.2008: The Chair mentioned that this action was overtaken by
RE in his capacity of IANA liaison and asked RE to update the EC on the
topic.
RE mentioned that he has sent a draft of the message that he intends to send to
the list and he will send an updated version taking into consideration RP`s
comment.
The Chair suggested having an action to follow up the correspondence with IANA.
RP noted that there were some communication issues with IANA on this file and it
was suggested that in order to further develop this matter, it will be better to
work with single contact person there.
RP said that he had a meeting with IANA last week and requested ND to give an
update as he was also present at that meeting. ND said that the meeting did not
elaborate much on this issue and that it reflects the update as presented by RP
above.
AA comment as presented to the mailing list: We also have to add to this
correspondence clarification about who administer (manage the DNS) the legacy /8
recovered from the previous "various Registries" according to discussion we had
on the mailing list.
With regards to AA comment above, the Chair was asked if he was agreeable to the
way in which this was integrated in RE’s draft. The Chair mentioned that he has
some concerns, which are more of a future, rather that immediate nature, in
regards to those /8 that can have a high level of transactions from other region
because of the allocation that were mad from them. He said, however, that he is
happy to move on it as it is decided now.
The Chair called for any other comments and there were none and it was suggested
that RE reviews the document and sends it to IANA
3.4. ICANN Contract
Action item 0712-03: Status: Open
Ray (taken over by the new chair - PW) to draft an email to the Boards
asking for guidelines about a future Contract with ICANN, and send to
the EC for review.
Update 18.03.08:RE mentioned that he submitted a draft to the list and
it was agreed on the mailing list to send to the RIR-board list He
informed that he did send the mail but there was no response from any
board members as at date. RP suggested sending a reminder to the board
so that this topic be taken up again. He suggested targeting the ICANN
meeting in Feb next year to take the topic up to ICANN.)
4. Global Policy Proposal
All RIRs have ratified the global policy proposal regarding the allocation of AS
numbers by the IANA to the RIRs. The EC must forward the proposal to the ASO AC.
The Chair informed that this action was on AA and himself. He mentioned that he
did not get any response except from RP on that. RP informed that the ASO MoU
has defined time frame for the ASO AC to react on the policy and suggested
setting a deadline accordingly in the correspondence to be sent.
The Chair mentioned that he would take action on that. The Chair asked for any
other comments and there were none.
5. Registration Services Ad Hoc Group
Action item 0712-01: Status: Open
Raul to work with the Ad Hoc working group in Registration Services'
practices, to finalise the work of that group."
Update 18.03.2008: RE mentioned that he had a conference call with
Leslie, the Chair of the Ad Hoc group (of that time), and she said that
she has already produced a report which was sent to the EC for approval.
RE said that he will look for the report and
send it again to the EC.
He said that he has now schedule another teleconference with all the group next
week that he expects to have the final report on this to send to the AC in two
weeks.
The Chair thanked RE for the update. He expressed concern as to the fact that
the APNIC staff who participated in the ad-hoc group received the message as if
they have to change the present APNIC procedures to harmonise them with the
other RIRs. The Chair mentioned that this may be misleading and highlighted that
the objective was to identify ways to harmonise the procedures and not proceed
with changing the current procedures to standardise them. RP and AA agreed and
AA mentioned that we need a report from them the Ad-hoc group before taking any
actions.
The Chair asked for any other comments and there were none.
6. Distribution of work among the RIRs
Comment as sent to the mailing list At the January meeting, PR proposed that the
EC distribute the work necessary to support the administrative activities of the
NRO. For the most part this work is being performed by the Secretariat.
There are a few exceptions. This proposal seeks to further distribute the load,
leaving the Secretariat to focus on the management of the administrative
efforts. The EC asked Ray to seek comments from members on the EC list. This has
been done. Documents reflecting this have been sent to the EC by a separate
email.
The Chair mentioned that RP has circulated some documents in this regards.
Noting that not everyone managed to review the documents, it was suggested that
the members further discuss them on the mailing list and take action on this at
the next meeting. All agreed.
7. Time and place of next face-face meeting
Action item 200802-01: Status Closed
AA to setup an online meeting planning tool to determine the most
appropriate venue and date for the next face to face meeting. EC Members
to advise on their availability within 2 weeks as from date.
The EC needs to finalize its decision regarding this meeting
The Chair asked AA for an update. AA informed that the online meeting planning
tool has been set up but unfortunately that there was no consensus on an agreed
date/s. He said that the current proposals are now either: ICANN meeting in
Paris or at RIPE NCC premise in Amsterdam before or after the ICANN meeting. He
also said that having the meeting in Mauritius not feasible anymore.
The participants discussed the different options. After discussion,
the following was agreed:
- The best time for gathering will be during the ICANN meeting in Paris, June
2008, Monday 23rd to Wednesday 25th.
- Secretariat is requested to look at the best conference package at the hotel
hosting the ICANN event and the surrounding hotels (with request for
internetconnectivity in rooms and conference rooms if needed we can bring our
own wireless bridge). It was suggested to see the possibility of getting a suite
where on member of the EC could stay and use it for the meeting. This will bring
more flexibility in the dates and allow some cost saving. RP will also check
which kind of room he has at the venue, ie, if it is a suite or not.
- The exact date and time will be formulated precisely after examining the ICANN
meeting agenda so that NRO EC members accommodate the ICANN meetings where their
presence will be required.
Action Item 200803-01:
Secretariat to work on a conference package for the next NRO EC face to
face meeting, at the ICANN meeting in Paris, June 2008
8. Geneva Activities
There have been several activities in Geneva with the IGF MAG and the ITU.
Updates and reports are needed.
8.1. Donors Meeting and contribution towards the IGF.
The Chair suggested that RE leads this item.
RE mentioned that he has sent a report in relation to the Donors meeting with
the ITU and gave the following update:
- The meeting was around the document submitted by the UN in relation to fund
raising for IGF secretariat.
- Some other governments have expressed interest to increase their contribution.
- The estimated budget presented in the document is around USD 1M. RE mentioned
that it may be a good for us to increase our contribution this year to an amount
around USD 30,000.
RP mentioned that the issue of contributions was also raised in the sense that
individual persons could not contribute using the UN mechanism as their
contribution was too small in relation to the processing fees.
RE mentioned that the NRO EC should take a decision on the NRO contribution
towards IGF and the monitoring thereafter. The Chair asked RE if he would like
the EC to take a decision now and RE said that if the NRO EC confirms that it
will provide a contribution in 2008, it will be good to take a decision.
RE moved as follows:
"The NRO EC decided to contribute USD30K towards the IGF secretariat for the year 2008".
RP seconded the motion.
The Chair called for comments and objections. There were none. The Chair
called for a vote. All voted in favour and the motion passed unanimously.
8.2. Meeting Advisory Group meetings
The Chair proposed that AA leads this item.
AA gave the following update:
-The Advisory Group focused on the following issues:
- Renewal of the Advisory Group members: Part of the duties of the Advisory
Group for this year was to provide a mechanism for the renewal of the MAG. The
proposal to rotate 1/3 of the members within each stakeholder group each year
was considered and adopted. There were some concern raised as to the 50%
proportion attributed to the Government sector but it was decided that this
balance will be maintained.
- Format of the meeting: It was noted that many workshops were held in parallel
to the main session and that it difficult for participants to attend all the
sessions. The meeting structure and scheduling was discussed so as to optimize
the presence of the participants.
- Organisation of the upcoming meeting in Hyderabad meeting programme: The MAG
will hold another meeting in May 08 to further discuss the upcoming IGF meeting
programme. It was noted that the 4 main themes that were carried from Athens
will not be the same this year and the emphasis will be more focused specific
issues that are related to collaboration. There was also discussion about the
report of the workshop organiser and the thematic around the best practice
forums.
AA asked RE if he would like to make some further updates. RE added that the
followings:
- The Critical Internet will again be on the agenda as Managing the internet
with a focus on the international, national or local management of internet
resources.
- For the rotation of the NRO representatives, the same names of the EC members
as proposed two years ago should be proposed to the IGF secretariat again.
RP suggested having a motion in support of the proposed names to be submitted
for the renewal of the members.
The Chair thanked AA and RE for the update.
RP moved:
`The EC agrees that the names of the 5 CEOs be submitted as candidate of the NRO to serve in the MAG.”
RE seconded the motion.
The Chair called for comments and objections. There were none and the motion
passed unanimously.
Action Item #200803-01
The Secretariat to submit the names of EC members to the secretariat of the IGF and report back.
8.3. ITU-T Director Lunch
At this meeting it was suggested that the NRO and the ITU conduct a joint event
regarding IPv6. The EC needs to take action.
RE gave the following update:
- The meeting was about reviewing the NRO and ITU-T collaboration. It was agreed
that the NRO and ITU-T should maintain a good collaboration level. The NRO
representatives should ensure the ITU-T Director that the NRO will continue to
closely follow and contribute to relevant study groups. At the meeting it was
also suggested to reactivate the liaison agreement that was signed before with
ITU. - The idea of having a follow up awareness meeting between NRO and ITU.
Representative was also agreed.
AP mentioned that it is important to have a correct understanding of the role of
the ITU before engaging into any formal agreement to have joint meetings.
The participants discussed the possible date and time to hold the meetings and
the target group with whom to hold the meeting. After discussion the following
proposals were agreed on:
- Have some awareness sessions and discuss issues related to internet resources
in general.
- AP to contact the ITU-T director to identify who will be the Target audience
of such sessions.
- Possible dates could be during the ICANN meeting in Paris, June 2008.
The Chair asked for comments and there were none.
9. ECG Activityl
Update needed regarding the ECG Activity Plan for 2008. All earlier action items
pertaining to ECG activity need to be closed.
The Chair suggested that RP leads this item. RP mentioned that all action items
pertaining to the ECG needs to be closed and incorporated in the ECG Activity
plan. AA informed that all action items were closed and not mentioned in the
Agenda he has circulated earlier.
It was noted that the NRO EC has sent the comments to the ECG on their activity
plan but there was no response as at date. RE suggested having face to face
meeting with the ECG to have a more efficient follow up. RP mentioned that at
the moment, there is a need for an update to the Activity plan itself as
requested by the EC and AA mentioned that we need to give a deadline to the ECG
for that.
The Chair asked for comments. There were no comments.
10. Inter-RIR Policy Development
Ray introduced this proposal at the January meeting. Further discussion and
action is needed.
The Chair suggested that RP leads this action item.
RP mentioned that at there were precedents where the term Global policy lead to
some confusions as to the understanding of the term. He used the example of the
IPv6 policy in 2002 to illustrate this. He mentioned further that as we move
forward, policies and discussions between the RIRs will get more complicated. In
this context, he suggested using the term "Inter-RIR" to be used instead of "Global". He further stated that for such activity to be conducted by the NRO,
some changes are needed in the NRO MoU to allow inter-RIR policy development, as
the actual MoU does not have a provision for it.
AA mentioned that he was not part of the negotiation of the NRO MoU and asked
for some clarifications as to the impact of what RP is suggesting on the ASO
MoU. RP clarified and said there is no impact. There were some discussions on
the issue and after discussion it was agreed that RE and RP will work together
on a proposal and send to the NRO EC for review. The Chair thanked RE and RP for
their contributions.
11. Review of status of ITU Africa and Asia meeting.
The Chair mentioned that the objective of this agenda item is to review the
status of the upcoming 2008 ITU events. He suggested that AA leads this action
item.
ITU Africa 2008
---------------
AA gave the following updates:
- For the booth design, AfriNIC has started working with OPEX, the company
officially appointed by ITU for the exhibition management.
- A first draft of the booth design was circulated to the CCG in January 2008.
- There was an interesting financial proposal to have the same booth used for
ITU Asia 2008 event in APNIC region. At the moment, APNIC team and AfriNIC are
discussing the best ways to redesign to make it efficiently reusable by APNIC.
- APNIC has proposed to make some changes to the original design and this is
being worked on with the design company.
- The giveaways are also being worked on.
- ICANN and ISOC expressed interest to be present at the ITU Africa 2008, and AA
informed them that the booth objective it to be more regional focused rather
than global.
- RIPE NCC agreed to provide assistance on the ITU Africa event.
- The other African technical community such as AfTLD, AFNOG etc will also be
represented
- A mailing list comprising of RIPE NCC, AfriNIC and APNIC was created to
coordinate the ITU Africa event.
The Chair thanked AA for the update. He asked if AfriNIC will need some
assistance in terms of staffing and RP mentioned that ARIN can provide staff if
required.
AA mentioned that the booth will be quite small and that for the moment we do
have the required staff. He mentioned that they are looking into the staffing
organisation with RIPE NCC also. He said, he would welcome any assistance if
so required and thanked the Chair and RP for their support.
ITU Asia meeting
----------------
The Chair mentioned that there is no particular update for the moment except
that APNIC will be using the same booth as AfriNIC for the ITU Africa event
based on the mutual cost benefits.
12. NRO reaction to recent ITU-T SG2/3 contributions.
In relation to the ITU-T SG2/3 contributions, it was suggested that the NRO EC
drafts a short text in reply to the documents sent by the ITU. RP and RE
volunteered to work on this.
AP also mentioned that he is under impression that this issue should be moved to
the SG3 instead of SG2 where it is being raised now. However, it was agreed
that we cannot add that to our response as this is an Internal ITU structure,
but this could be commented by an NRO representative who is attending the face
to face meeting where this issue will be discussed.
RE informed that during the CITEL meeting in Washington last week, the Brazilian
delegation has circulated a document to propose that a new study group be
created to accommodate internet governance issues at a global level. He further
said that he is under the impression that this proposal was not communicated to
all parties concerned yet. The new study group for instance will develop a more
direct relationship with the GAC and the IGF.
The Chair asked for comments. There were no comments.
13. AOB
The Chair asked for AOB.
With regards to the Geneva meeting, RE mentioned that it will be good if the NRO
EC members can work on the document pertaining to the Global Cooperation with
ITU. RP volunteered.
The Chair called for any other comments. There were no comments.
14. Adjournment.
The Chair called for a motion to adjourn the meeting. RP moved as follows:
`The NRO EC moves to adjourn the meeting at 12h37 UTC.`
AP seconded the motion.
The Chair called for objections and there were none.
The Chair thanked the participants for their presence.
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